WATER MAIN BREAK UPDATE  If your pressure has been restored and you are experiencing cloudiness due to misplaced minerals, run your faucet to flush your lines until water is clear.  Anyone with a boil water advisory will be notified door to door.  Affected 1294-1726 Hartford Ave, Horseshoe Ave, Manning Dr, Sherman Rd, Hollow Dr.

Contracts, Bids, RFPs

There are no open bid postings at this time.

Administration

REQUEST FOR QUOTES : VERTICAL BLINDS OR WINDOW SHADES FOR TOWN HALL WINDOWS
Bid Title: REQUEST FOR QUOTES : VERTICAL BLINDS OR WINDOW SHADES FOR TOWN HALL WINDOWS
Category: Administration
Status: Closed

Description:

VERTICAL BLINDS OR WINDOW SHADES FOR TOWN HALL WINDOWS

RFQ Notice

The Town of Hartford, a municipality of the State of Vermont, is accepting quotes through Friday April 8th, 2016 from qualified vendors for the provision and installation of commercial quality vertical blinds or other equivalent window treatments for most but not all the windows in the Town Hall. There are approximately 16 regular size windows and 7 double windows where such blinds are to be installed. The Town, through its Town Manager, reserves the right to reject any or all quotes and to request additional information or clarifications from proposers.  At the discretion of the Town, firms submitting proposals may be requested to make oral presentations or interviews as part of the evaluation process at no cost to the Town. The full RFQ may be obtained at the Town Manager’s Office, 171 Bridge Street, White River Junction, VT 05001, 802-295-9353, elebrun@hartford-vt.org.

GENERAL INFORMATION

Name and Address of Town:
Town of Hartford
171 Bridge Street,
White River Junction, VT 05001

Individual with whom appointments should be made for Vendor to visit Town Hall and take window measurements:
Eliza Lebrun, Exec. Asst.
Town of Hartford
171 Bridge Street,
White River Junction, VT 05001
Phone - 802-295-9353
E-mailelebrun@hartford-vt.org

Publication Date/Time:
3/24/2016 5:00 PM

Closing Date/Time:
4/8/2016 5:00 PM

Contact Person:
Eliza LeBrun (802) 295-9353 ext 224 elebrun@hartford-vt.org

Download Available:
http://www.hartford-vt.org/Adm

Plan & Spec Available:
Town Manager's Office
Hartford Town Hall
171 Bridge Street
White River Junction, VT 05001

Business Hours:
8am - 5pm, Monday - Friday

Fax Number:
802-295-6382

Special Requirements:

REQUIREMENTS

  • Quotes will be accepted through Friday April 8th, 2016 and shall be addressed to the Town of Hartford at the above address bearing on the outside the name of the proposer and clearly captioned "Quote for Window Blinds or Shades". Quotes will become part of the Town's files without obligation on the Town's part.
  • Submitted quotes shall include detailed specifications and material and hardware samples of the one or more types of blinds that are quoted on including all warranty information and length of time that Vendor is willing to stand by the installation at no cost to the Town in the event of an installation problem. Vendor will provide reasons why they quoted on a particular type of product pointing out what they feel are the advantages and disadvantages of each different type of product quoted on.
  • Submitted quotes shall list at least three business locations (with names and phone #’s) where Vendor has installed similar blinds as references. Vendors hereby understand and agree that Town is authorized to contact each of these to obtain feedback on their satisfaction with product and installation.
  • Vendor shall submit itemized installed prices for each of the two different sized windows (16 regular and 7 double windows). If Town should increase this number of installations at the time if order, the itemized price will not increase. If Town should reduce this number to be provided and installed, then Vendor will be able to make a reasonable adjustment to the price. Generally, the windows to receive window treatments are in the offices (but not the conference rooms) on the east and west sides of the first and second floors of the building.
  • The criteria in no particular order that the Town will use in reviewing these quotes follows:
    • Responsiveness to RFQ and completeness of information and material submitted with quote.
    • Perceived quality, appearance and utility of proposed window treatments quoted.
    • Reference checks.
    • Demonstrated experience with providing and installing commercial window blinds.
    • Ability to perform in timely way
    • Price
RFP - Cleaning Services
Bid Title: RFP - Cleaning Services
Category: Administration
Status: Closed

Description

REQUEST FOR CLEANING SERVICE PROPOSALS TOWN OF HARTFORD

The Town of Hartford is requesting bid proposals for cleaning services at the following locations:

  • Hartford Town Hall – 171 Bridge Street
  • Hartford Public Safety Building – 712 VA Cutoff Road
  • Hartford Department of Public Works – 173 Airport Road
  • West Hartford Community Center and Public Library – 5133 VT-Rte 14

Proposals must be submitted in a sealed envelope clearly labeled “2017/2018 Cleaning Contract” and will be received at the Town of Hartford Town Manager’s Office, 171 Bridge Street, White River Junction, Vermont, 05001, no later than 3:00 p.m. on Friday, July 14, 2017. Proposals received after the noted time and date will not be accepted.

Specifications and bid packets are available at the Town Manager’s Office, 802-295-9353, 171 Bridge Street, White River Jct., VT 05001, or online using the Related Documents link. 

Publication Date/Time:
6/28/2017 8:00 AM

Closing Date/Time:
7/14/2017 3:00 PM

Related Documents:

  • RFP 2017 Cleaning Services Bid Packet
 
RFQ - Printing of 2015 Town and School District Annual Report
Bid Title: RFQ - Printing of 2015 Town and School District Annual Report
Category: Administration
Status: Closed

Description:

  • The Town of Hartford is hereby requesting itemized quotations on the printing of the 2015 Town and School District Annual Report with the following stipulations and specifications:
  • The Town Report Booklet will be 8 ½ X 11”, with perfect binding.
  • The Town Report will be approximately 222 pages plus an 8 point coated one-sided cover (Carolina).
  • The report will be printed on white 50lb. Offset. The warnings (2) will be different color sheets.
  • The Town Report will be labeled and mailed to residents on or before February 12, 2016. Labels will be provided. The cost of the mailing permit is not to be included in the quotation for the Town Report.
  • Approximately 800 reports will be necessary.
  • The Report will be delivered to the printer, camera ready, no later than January 15, 2016.
  • The printer will provide a proof for approval before commencement of printing.
  • Quotations are requested to be quoted as a set amount per page for 800 copies. Sample paper and cover stock shall be submitted with quotation.
  • Quotation will include the cost for typesetting and mechanical for the Town Report Cover.
  • An undetermined number of pictures will be included in various sections of the Report. Quotations on pictures are requested to be quoted as a set amount per picture for 800 copies.
  • All quotations should be received at the Town Manager’s Office by 1:00pm on Wednesday, December 15, 2016.

*The Town reserves the right to reject any and all quotations and to waive any formalityor technicality.

Publication Date/Time:
11/13/2015 12:00 AM

Closing Date/Time:
12/16/2015 1:00 PM
Strategic Plan for Inclusivity and Equity
Bid Title: Strategic Plan for Inclusivity and Equity
Category: Administration
Status: Closed

Description:

The Town of Hartford (TOWN) and Hartford School District (HSD) of Hartford, Vermont invite proposals for their Strategic Plan for Equity & Inclusion project. Organizations and companies with prior work experience in the area of equity and inclusion strategic planning are invited to submit proposals. To be considered, all proposals must be received by the time specified under "SUBMISSION DEADLINE."

Deadlines: 
Questions due: 4/29/2019
Proposals due: 5/13/2019
Interviews: 5/27-31
Anticipated award date: 6/18/2019

For more information, see the full bid here

Publication Date/Time:
4/15/2019 12:00 AM

Closing Date/Time:
5/13/2019 11:59 PM

Miscellaneous:

Q: Is there an ideal timeline that the Town & School District would prefer for strategy and execution, or, a set of phases to occur (research, strategic recommendation, implementation)?
A: We are not prescribing a timetable for implementation. That should be a recommendation of the consultant.

Q: Are there particular towns across the US that Hartford is interested in comparing itself to/learning from?
A: There are no specific localities for identified for benchmarking.

Q: Will costs associated with project execution come out of the total amount awarded, or be incremental to the award?
A: The total cost proposal should include these expenses. They should specifically itemize as suggested in Section B of “Selection Process Overview.”

Q: Has the town invested stakeholders (small business owners, educators, town employees, etc) in the project in order to ensure data transparency and cooperation with project consultants?
A: The Town and School District will assure transparency and cooperation of their employees with the consultant, as they work under their respective Administrations. However, to the best of my knowledge, there has been no communication with specific business owners to prepare them to participate as stakeholders.

Q: In 2018, HCOREI, discussed having a bias reporting system where they would serve as a resource to the community, did this occur? Is HCOREI still looking to serve in this capacity?
A: We have no bias reporting system in place, nor does our HCOREI committee possess the expertise to design one. However, we are eager to learn and hope such a system will be an aspect of the proposal; something we can eventually integrate into the Town/School District/Committee process.

Related Documents:

Town of Hartford Cleaning Contract
Bid Title: Town of Hartford Cleaning Contract
Category: Administration
Status: Closed

Description:

Publication Date/Time:
6/8/2020 8:00 AM

Closing Date/Time:
6/26/2020 5:00 PM

Miscellaneous:

REQUEST FOR CLEANING SERVICE PROPOSALS
TOWN OF HARTFORD

The Town of Hartford is requesting bid proposals for cleaning services at the following locations:

Hartford Town Hall – 171 Bridge Street
Hartford Public Safety Building Police & Communications – 712 VA Cutoff Road
West Hartford Community Center and Public Library – 5133 VT-Rte 14
Proposals must be submitted in a sealed envelope clearly labeled “2020/2022 Cleaning Contract” and will be received at the Town of Hartford Town Manager’s Office, 171 Bridge Street, White River Junction, Vermont, 05001, no later than 3:00 p.m. on Friday, June 25, 2020. Proposals received after the noted time and date will not be accepted.
Specifications and bid packets are available at the Town Manager’s Office, 802-295-9353, 171 Bridge Street, White River Jct., VT 05001, and online at www.hartford-vt.org/bids.aspx
TOWN OF HARTFORD
MUNICIPAL OFFICES
171 Bridge Street
White River Junction, Vermont 05001
Telephone: 802/295-9353 • Fax: 802/295-6382
website: www.hartford-vt.org
Serving the Villages of Hartford + West Hartford + White River Junction + Wilder + Quechee
June 8, 2020
Dear Vendor:
The Town of Hartford is seeking bids for providing cleaning services to the Hartford Town Hall,
Public Safety Building, and West Hartford Community Center and Public Library within the Town of
Hartford. In order to bid on this contract we ask that you follow all directions within this packet and submit
your bid on the provided form. Your bid must include all of the information requested or it may not be
considered.
Bids will be accepted until 3:00 p.m. on June 25, 2020. You may mail or hand deliver your bid package
to:
Town of Hartford - Town Manager's Office
171 Bridge St., White River Jct., VT 05001
If you wish to tour the buildings or if you have any questions, please call our office at 802-295-9353.
Brannon Godfrey
Town Manager
Administration: 295-9353 + Listers: 295-3077 + Planning & Development: 295-3075 + Treas./Finance Dept.: 295-3022 + Town Clerk: 295-2785
Parks & Recreation: 295-5036 + Highways, Water, Wastewater: 295-3622 + Solid Waste Management: 295-5740 + Police Department: 295-9425
Fire Department: 295-3232
Area Code 802
3
TOWN OF HARTFORD
Town Manager’s Office 171
Bridge Street
White River Jct., VT 05001
CLEANING CONTRACT BID
YEAR 1
Weekly Schedule Cost per Day Annual Cleaning Cost
Town Hall: Mon/Wed/Fri
Public Safety: Mon/Tues/Thurs/Fri
West Hartford Library: Thursday
Total
YEAR 2
Weekly Schedule Cost per Day Annual Cleaning Cost
Town Hall: Mon/Wed/Fri
Public Safety: Mon/Tues/Thurs/Fri
West Hartford Library: Thursday
Total
The Town will furnish all cleaning supplies including soaps, disinfectants, detergents, wax and other consumable supplies.
In order to assure that the Town of Hartford receives quality services, we request that you attach a list of at least five
business references (including names and telephone numbers) that can be contacted. No bid will be given consideration without
a list of references.
THE TOWN OF HARTFORD RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS.
Date Signature
Typed Name and Title
Business Name
Address
4
TOWN OF HARTFORD
Town Manager’s Office
171Bridge Street
White River Jct., VT 05001
I. NOTICE TO BIDDERS
Sealed bids will be received at the Town Manager’s Office, 171 Bridge Street, White River Jct., VT 05001, until 3:00 p.m.,
Friday, June 25, 2020.
II. INVITATION TO BID
Sealed bids, subject to the conditions as shown herein, are requested on the following, with services to be provided as per the
enclosed list of requirements and to be inclusive of any charges for freight, delivery, containers, packaging, etc. Bids must be
submitted in a sealed envelope plainly marked 2020/2022 CLEANING CONTRACT.
III. INSTRUCTIONS TO BIDDERS
1. Proposals shall be typewritten or written in ink on the form prepared by the Town or on a reasonable substitute. Officials
of corporations shall designate their official title; partners or sole owners shall so state, giving the names of all interested
parties. All corrections or erasures shall be initialed by the person signing the bid.
2. A bidder shall not stipulate in their proposal any conditions not contained in the specifications. Any proposal which fails to
comply with the literal letter of these instructions and the specifications may be rejected forthwith.
3. It is the Town’s intent to enter into a 2 year contract with an option of an additional 4 years, which may be broken by
either party upon giving a 60 day notice.
4. A schedule of the required work activities for each property is attached. Bidders may contact the Town Manager at 802-
295-9353 to schedule an appointment to inspect the properties during business hours prior to 5:00pm June 24, 2020.
5. In submitting the proposal, the vendor agrees that acceptance of any or all bids by the Town of Hartford within a
reasonable time or period constitutes a contract. No delivery shall become due or be accepted unless a purchase order
shall first have been issued by the Town.
6. The Town reserves the right to reject any and all bids for any or all items covered in the bid request, to waive
informalities or defects in bids or to accept such bids as it shall deem to be in the best interest of the Town.
7. Discounts will be figured from the date of delivery and acceptance of the articles, or in the case of an incorrect invoice,
from the date of receipt of the corrected invoice, if subsequent to delivery and acceptance.
8. In determining the lowest bid, the Town will consider all responsible bids on the basis of net price to be paid after
deduction of the discount specified by the bids.
9. The successful bidder shall indemnify and hold harmless the Town of Hartford against all claims for royalties, for patents
or suit for infringement thereon which may be involved in the manufacture or use of the material or materials to be
furnished.
10. The successful bidder shall be in good standing with respect to any and all Town taxes, fees, assessments, betterments or
other Town of Hartford charges.
11. All goods shall remain the property of the seller until delivered to and accepted by the Town.
12. All employees of the successful bidder working within Town of Hartford locations shall be fingerprinted and favorably
pass background checks.
5
TOWN OF HARTFORD
Town Manager’s Office
171 Bridge Street
White River Jct., VT 05001
INDEMNIFICATION PROVISION
(to be completed by the contractor selected for this work)
The undersigned agrees to indemnify the Town from any and all liability, loss or damage including but not limited to bodily injury,
illness, death or property damage that the Town becomes legally obligated to pay, including reasonable attorneys’ fees,
investigative and discovery costs, and court costs, as a result of claims, demands, costs or judgments, against the Town arising out
of the subject matter of the attached purchase order, contract or agreement, caused by or arising out of the negligence, fault, breach
of warranty, products liability or strict liability of the undersigned, the Town, or third parties, whether such negligence, default,
breach of warranty, products liability or strict liability is sole, joint or several.
Date Signature
Typed Name and Title
Business Name
Address
6
TOWN OF HARFORD
Town Manager’s Office
171 Bridge Street
White River Jct., VT 05001
ACKNOWLEDGMENT AND DELIVERY SCHEDULE
(to be completed by the contractor selected for this work)
The successful bidder shall acknowledge the receipt of the order and certify the delivery schedule.
I certify that the above quotation is exclusive of any Federal Excise taxes, and all other state and local taxes.
I further certify that the products offered for intended use by the Town of Hartford will meet all the specifications it has so indicated
in this bid, and that services for this material and equipment will be available at the below designated address.
Date Signature
Typed Name and Title
Business Name
Address
CERTIFICATE OF INSURANCE
(to be completed by the contractor selected for this work)
This is to certify that the following policy(ies), subject to applicable terms, conditions, and exclusions has (have) been issued by the insurance company(ies) named below and is (are) in
effect at date of this certificate.
This certificate of insurance either affirmatively nor negatively amends, extends or alters the coverage afforded by the policies indicated, except as shown below.
Name of Insured:
Address:
Certificate issued to: Town of Hartford, Vermont
Kind of Policy Insurance Company Policy Number Expiration Date Coverage
(Mark “X”)
Coverages & Limits of Liability
Not less than Not less than
Bodily Injury Property Damage
A. Broad Form
Comprehensive
General
Liability
Each Each Each
Person Occurrence Occurrence Aggregate
$500,000 $500,000
Aggregate: $2,000,000 $2,000,000 $2,000,000
$500,000 Single Limit per occurrence
$2,000,000 aggregate
B. Umbrella or
Excess
Liability
$1,000,000 Single Limit each occurrence
$1,000,000 Aggregate (where applicable excess of primary
insurance recorded above)
C. Worker’s
Compensation
And Employers
Liability
( as required by law)
Compensation - Statutory -- State(s) of VT
Employers Liability - $100,000
continued on next page . . .
6
7
The undersigned certifies that the policies listed under A, B and C above have been endorsed as follows:
1. The Town of Hartford is recognized as an additional named insured but only as respects the agreement, contract, or permit between the
above insured and
2. This policy shall be considered as primary insurance and exclusive of any insurance carried by
and the insurance evidenced by this certificate shall be exhausted first,
notwithstanding, the fact that may have other valid and collectable insurance covering
the same risk.
3. This policy shall not be canceled nor reduced in coverage until after 30 days written notice of such cancellation or reduction in coverage
shall have been mailed to this certificate holder.
4. No act on the part of the insured shall affect the coverage afforded to under
this insurance.
Certified this day of , 20
Insurance Agency
Address
Telephone
8
TOWN HALL CLEANING SCHEDULE
DESCRIPTION OF ACTIVITY FREQUENCY
Vacuum all carpeted areas, spot clean as needed Daily & (spot clean as needed)
Sweep and mop floors: buff as needed Daily & buff as needed
Sanitize all handrails, touch points, counters, door hardware, door
frames, and all surfaces with COVID-19 disinfectant
Daily
Sweep and mop stairwells Daily
Empty trash and replace liners Daily
Restrooms: clean and sanitize all fixtures, sinks, toilets, door
handles and light fixtures, unclog toilets, remove trash and
replace liners, sweep and mop, restock paper goods and hand
soap, spot clean walls as needed.
Daily
Kitchen area: general clean-up, sweep & mop Daily
Maintenance Room - will be kept clean and organized at all
times (MSDS Book)
Daily
Clean entrance glass (front and rear entrances to the building)
Weekly or more frequent as needed
Clean elevator, vacuum and clean surfaces Weekly or more frequent as needed
General dusting and wiping - tops of file cases and sanitize
countertops and window sills.
Weekly
All areas: inspected for stains, finger prints, cob webs, etc. on
all surfaces
Weekly
General dusting and wiping - tops of file cases, desktops and
book cases and sanitize countertops and window sills.
Bi-Weekly
Consumable products: provide list for reordering stock items to
maintain a 3 week supply of toilet paper, paper towels, garbage
bags, gloves, etc.
Quarterly
*Tile floors: thoroughly washed, waxed and buffed to maintain a
professional appearance
1 x Yearly
*Mop and wax wooden inserts 2 x Yearly
*Shampoo and deep clean all carpets 2 x Yearly
*Wash inside and outside windows 2 x Yearly (spring and fall) and as needed
9
POLICE DEPARTMENT CLEANING SCHEDULE
DESCRIPTION OF ACTIVITY FREQUENCY
Vacuum all carpeted areas, spot clean as needed Daily
Sweep and mop floors Daily
Sanitize all handrails, touch points, counters, door hardware, door
frames, and all surfaces with COVID-19 disinfectant
Daily
Sweep and mop stairwells Daily
Empty trash and replace liners Daily
Restrooms, including 911 Center and holding area toilets: clean
and sanitize all fixtures, sinks, toilets, door handles and light
fixtures, unclog toilets, remove trash and replace liners, sweep
and mop, restock paper goods and hand soap, spot clean walls as
needed.
Daily
Clean outside of refrigerator, lobby water fountain Daily
Locker rooms: Clean showers Weekly
Locker rooms: Toilet, Sinks, counters, floors, trash Daily
Kitchenette area: general clean-up, sweep & mop Daily
Clean entrance glass Weekly or more frequent as needed
All areas: inspected for stains, finger prints, cob webs, etc. on all
surfaces
Weekly
General dusting and wiping - tops of file cases, desktops and book
cases and sanitize countertops and window sills.
Weekly
General dusting and wiping of computer equipment, desks,
bookcases and window blinds
Bi-Weekly
Consumable products: provide list for reordering stock items to
maintain a 3 week supply of toilet paper, paper towels, soap and
light bulbs.
Quarterly
*Strip/wax floors 2 x Yearly
*Wash inside and outside windows 2 x Yearly (spring and fall)
11
WEST HARTFORD COMMUNITY CENTER &
PUBLIC LIBRARY CLEANING SCHEDULE
DESCRIPTION OF ACTIVITY FREQUENCY
Vacuum all carpeted areas and handicap lift, spot clean as
needed
Weekly
Sweep and mop floors Weekly
Sanitize all handrails, touch points, counters, door hardware, door
frames, and all surfaces with COVID-19 disinfectant
Weekly
Sweep and mop stairwells and handicap lift Weekly
Empty trash and replace liners Weekly
Clean entrance glass (front and side entrances to the building) Weekly
Restrooms: clean and sanitize all fixtures, sinks, toilets, door
handles and light fixtures, unclog toilets, remove trash and
replace liners, sweep and mop, restock paper goods and hand
soap, spot clean walls as needed.
Weekly
Kitchen area: clean and sanitize sink, counters, stove,
refrigerator, general clean-up, not to include dishwashing
Weekly
Maintenance Room - will be kept clean and organized at all times
Weekly
General dusting and wiping - tops of file cases, desktops and book
cases and sanitize countertops and window sills.
Weekly
General dusting and wiping - tops of file cases and sanitize
countertops.
Weekly
Window sills, chair rails and electrical conduit to be vacuumed
and wiped
Weekly
All areas: inspected for stains, finger prints, cob webs, etc. on all
surfaces
Weekly
Consumable products: provide list for reordering stock items to
maintain a 3 week supply of toilet paper, paper towels, cold
drink cups for bathrooms, soap and light bulbs.
Quarterly
*Wash inside and outside windows 2 x Yearly (spring and fall) and as needed
*Carpet Cleaning 2 X yearly (Spring & Fall) & as needed
*Clean light fixtures 2 X yearly (Spring & Fall) & as needed
*Replace light and fluorescent bulbs as needed As needed
Assessment on Community Safety
The Town of Hartford, Vermont is seeking proposals for a consultant to examine our community safety in the context of the many ways different people of all backgrounds experience a sense of security attributable to the delivery of specific public services. The review will examine (but is not limited to): the Hartford Police Department, Hartford Fire Department, Town support for non-profit organizations, social service agencies and other community resources, as well as identifying currently unmet community needs. This open process will invite in the wealth of knowledge and life experiences that our community holds about police, fire, social services, and other topics related to feeling safe in Hartford.

Click Here for more information

Finance Department

Banking Services
Bid Title: Banking Services
Category: Finance Department
Status: Closed

Description:

The Town of Hartford is requesting proposals for Banking Services.

Proposals must be submitted in a sealed envelope clearly mark “ RFP – Banking Services” and will be received at the office of the Finance Department, 171 Bridge Street, White River Junction, Vermont 05001, no later than 4:00 p.m. Wednesday, January 25, 2017.  Proposals received after the noted time and date will not be accepted.  Please contact Gail Ostrout, Finance Director,
(gostrout@hartford-vt.org) at 802-295-3002, if you have any questions.

See Related Documents for more details.

Publication Date/Time:
1/6/2017 12:00 AM

Closing Date/Time:
1/25/2017 4:00 PM

Related Documents:

  • Bank RFP 1.5.17
Request for Proposals: Audit Services
Bid Title: Request for Proposals: Audit Services
Category: Finance Department
Status: Closed

Description:

REQUEST FOR PROPOSALS AUDIT SERVICES
TOWN OF HARTFORD, VERMONT

INTRODUCTION

The Town of Hartford, Vermont, is requesting proposals from qualified firms of Certified Public Accountants to audit its financial statements for the fiscal year ending June 30, 2017, with the option of auditing its financial statements for each of the two subsequent fiscal years.

Five paper copies of your firm’s proposal must be submitted by mail or hand delivered in a sealed envelope clearly marked “RFP – Audit Services” on or before 5:00 PM Monday June 12, 2017 to:

Town of Hartford, Vermont
171 Bridge Street
White River Jct., VT 05001
Attn: Leo Pullar, Town Manager

The Town of Hartford reserves the right to reject any or all proposals submitted. Proposals will be evaluated by the Town based on firm experience and reputation, understanding of Town requirements, and price. During the evaluation process, the Town reserves the right, where it may serve in the Town's best interest, to request additional information or clarification from proposers. At the discretion of the Town, firms submitting proposals may be requested to make oral presentations as part of the evaluation process.
Please direct all questions regarding this request for proposals to Gail Ostrout, Finance Director (802) 478-1107.

NATURE OF SERVICES REQUIRED

The Town of Hartford, Vermont, desires the auditor to express an opinion on the fair presentation of its general purpose financial statements in conformity with generally accepted accounting principles. The Town also desires the auditor to express an opinion on the fair presentation of the combining and individual fund financial statements and schedules in conformity with generally accepted accounting principles. Lastly the Town requires Agreed Upon Procedures to be completed for the Tax Increment Financing District.

The audit shall be performed in accordance with generally accepted auditing standards as set forth by the American Institute of Certified Public Accountants; the standards for financial audits set forth in the U.S. General Accounting Office's Government Auditing Standards; the provisions of the Single Audit Act of 1984 (when applicable); and the provisions of the U.S. Office of Management and Budget (OMB) Circular A-128, Audits of State and Local Governments.The Town does not anticipate spending in excess of $750,000 in federal awards in Fiscal Year 2017 and will not require an audit in accordance with the Single Audit Act of 1984. It is possible, that in subsequent years, a single audit will be needed.

It is expected that in determining the extent of test procedures, full consideration will be given to the apparent effectiveness of the system on internal accounting controls. The feasibility of recommendations for improvements in the accounting system and internal controls will be discussed during the course of the engagement. In the required report on internal control, the auditor shall communicate any reportable conditions found during the audit. Reportable conditions that are also material weaknesses shall be identified as such in the report. Non- reportable conditions discovered by the auditors shall also be reported in a separate management letter, which shall include all instances on noncompliance.

The auditor will print, bind and submit eight (8) copies of the audit report to the Town. Additional copies of the report shall be submitted to the federal cognizant audit agency and any agencies of the State of Vermont, as required.

At the conclusion of the audit, the auditor will meet with the Selectboard to discuss the results of the audit and any findings that are included in the auditor’s management letter.

All working papers and reports shall be retained for a minimum of three years, unless the firm is notified in writing by the Town of the need to extend the retention period.

DESCRIPTION OF THE GOVERNMENT

The Town of Hartford has a population of approximately 9,500. The Town is organized under the Selectboard - Manager form of government. The Selectboard members are elected at large by the registered voters of the Town. The Town provides the following services to its citizens:

Highway and streets, planning and zoning, general administration services, public safety (police, fire and ambulance), streets, health and social services, culture and recreation, planning and zoning, community development, public improvements and Tax Increment Financing. Other services include utility (solid waste, water and waste water) operations.

The Town has a total payroll of (+/-) $6,600,000 covering one hundred (100) full-time and forty (40) part-time or seasonal employees. The approved budget for the most recent fiscal year is $16,401,595 for the General Fund and $7,531,554 for the Enterprise Fund.

The funds of the Town can be divided into two categories: governmental funds and proprietary funds.

PROPOSAL REQUIREMENTS

Interested firms shall submit its proposal separated into two sections, the technical proposal and the cost proposal.
The purpose of the technical proposal is to demonstrate the qualifications, competence and capacity of the firms seeking to undertake the audit of the Town of Hartford in conformity with the requirements of this request for proposals. The technical proposal should demonstrate the qualifications of the firm and of the particular staff to be assigned to this engagement. It should also specify an audit approach that will meet the request for proposals requirements. The technical proposal shall provide the necessary information in the following sequence:

  • Background of the firm - the proposer should state the size of the firm, the size of the firm's governmental auditing staff, and the number and nature of the professional staff to be employed in this engagement. The firm is also required to submit a copy of the report on its most recent quality control review, along with a statement whether that quality control review included a review of specific government engagements.
  • Partner, supervisory and staff qualifications and experience - the proposer should identify the principal supervisory and management staff who would be assigned to the engagement. Provide information on the government auditing experience of each person.
  • Similar engagements with other government entities - The proposal shall include the five most significant engagements performed in the last five years that are similar to the engagement described in this request for proposals. Indicate the scope of the work, a sample and the name and telephone number of the client contact.
  • Specific audit approach - the proposal should set forth a plan of implementation, including an explanation of the audit methodology to be followed. The work plan should include a description of tasks, estimates of work effort, time budgets, and a detailed breakdown of responsibilities of all audit personnel
  • Onboarding Process and Timeline
  • Previous Auditor Communication Guidelines
  • Relationship Structure
  • Tax Increment Financing Reporting
  • The cost proposal should be structured as follows:
  • Total all-inclusive maximum price - the cost proposal should include a total all-inclusive maximum price for the engagement for the year ending June 30, 2017, and for each of the two subsequent engagement years for which the Town has the option of continuing in this contract.
  • Breakdown of costs by year by partner (principal), supervisory and staff level.
  • Out-of-pocket expenses included in the total all-inclusive maximum price and reimbursement rates.
  • Manner of payment - progress payments will be made on the basis of hours of work completed during the course of the engagement. Interim billing shall cover a period of not less than a calendar month.

EVALUATION CRITERIA

The audit firm will be selected based on two criteria, technical qualifications and price. The technical qualifications will examine each proposer's expertise and experience in providing quality audit services to government entities and the quality of the firm's professional personnel who would be conducting the audit, as well as the approach of the audit and the plan for implementation. Cost will not be the primary factor in the selection of an audit firm.

The Town desires to meet with each firm for a pre-proposal meeting during the week of June 5th through June 8, 2017.

Publication Date/Time:
5/10/2017 12:00 AM

Closing Date/Time:
6/12/2017 5:00 PM

Related Documents:

  • RFP Audit Services -Hartord 2017

Fire Department

Chief's Command Vehicle RFP 2022

Information Technology

Hartford VT Network Switch Upgrade
Bid Number: 1
Bid Title: Hartford VT Network Switch Upgrade
Category: Information Technology
Status: Closed

Description:
TOWN OF HARTFORD, VERMONT
REQUEST FOR PROPOSALS
NETWORK SWITCH REFRESH FOR TOWN HALL AND PUBLIC SAFETY

The Town of Hartford is accepting proposals for the planning, testing, and implementation of network switch upgrades at Town Hall located at 171 Bridge St., as well as our Public Safety building located at 812 VA Cutoff Road in White River Junction, Vermont.
Submissions must include; Two (2) paper copies delivered in a sealed envelope and clearly marked Network Switch RFP and one (1) electronic copy (in PDF format) of the response to this request shall be provided for review and must be valid for a minimum of thirty (30) days following submission. RFP must be received by the Town of Hartford no later than 1:00 pm (EST) on Thursday, January 14, 2021.  They will be reviewed at that time.

For the full copy of the Network Switch Refresh for Town Hall and Public Safety RFP, please click here or call (802)295-9353.

Mail or deliver physical copy to:
John MacLean, Interim Town Manager
Network Switch RFP
Town of Hartford
171 Bridge Street
White River Junction, VT 05001

Email electronic submittals to:
dwalsh@hartford-vt.org

Publication Date/Time:
12/22/2020 1:00 PM

Publication Information:
https://hartford-vt.org/DocumentCenter/View/4809/Hartford-Network-Switch-RFP-final

Closing Date/Time:
1/14/2021 1:00 PM

Submittal Information:
RFP's accepted until 2:00 PM on Thursday, January 14, 2021 at 1pm

Bid Opening Information:
1pm, Town Manager Office

Related Documents:

  • Hartford Network Switch RFP final

Listers' Office / Assessor

REQUEST FOR PROPOSALS FOR 2017 TOWN-WIDE REAPPRAISAL
Bid Title: REQUEST FOR PROPOSALS FOR 2017 TOWN-WIDE REAPPRAISAL
Category: Listers' Office / Assessor
Status: Closed

Description:
The Town of Hartford, Vermont is requesting proposals from qualified, licensed reappraisal contractors to work with the Hartford Listers and Assessor to complete a town-wide reappraisal for the 2017 grand list

The selected contractor will be responsible for a thorough analysis of local real estate market conditions and review of the existing Computer Assisted Mass Appraisal (CAMA) data leading to the development of computer models for estimating the fair market value of all taxable property in Hartford. In conjunction with this project, the contractor will provide a CAMA system acceptable to the town. 

Proposals are due by 4:00 pm, October 30, 2015.  Copies of the full request for proposals may be obtained by using the Related Documents link below or by contacting the Listers Office, Patricia Stark at (802) 295-3077.

Publication Date/Time:
10/1/2015 12:00 AM

Closing Date/Time:
10/30/2015 4:00 PM

Submittal Information:
mwilson@hartford-vt.org

Related Documents:

  • RFP 2017 REVAL

Parks & Recreation

Spring & Fall Park Clean-up
Bid Title: Spring & Fall Park Clean-up
Category: Parks & Recreation
Status: Closed

Description:

INTRODUCTION
The Town of Hartford Parks & Recreation Department is soliciting proposals to provide Spring and Fall clean-up within a select number of parks within Hartford, VT.

SCOPE OF SERVICES
This proposal is intended to: 1) improve the aesthetic appearance of public spaces, and 2) reduce the build-up of unwanted organic debris in select parks within the Town of Hartford, VT. The Contractor shall list prior experience and may be required to provide references demonstrating successful completion of similar work. The Contractor may be required to demonstrate that they consistently perform work using the highest quality of workmanship. The Contractor may be required.

To download the complete Request for Proposal, click here.

Publication Date/Time:
1/15/2021 8:00 AM

Closing Date/Time:
2/10/2021 2:00 PM

Contact Person:
Dylan Kreis, Superintendent of Parks & Facilities
Town of Hartford
171 Bridge Street
White River Junction, VT 05001
802-295-5036
dkreis@hartford-vt.org

Download Available:
Yes, see above

Business Hours:
8:00 a.m.-5:00 p.m.

Fax Number:
802-295-6382

Qualifications:
See Request for Proposal link above.

Special Requirements:
See Request for Proposal link above.
Traveling-Retractable Reel Style Irrigation Unit
Bid Title: Traveling-Retractable Reel Style Irrigation Unit
Category: Parks & Recreation
Status: Closed

Description:

INTRODUCTION
The Town of Hartford, VT Parks and Recreation Department requests proposal for the purchase of a Traveling Retractable Reel Style Irrigation Unit with a 3 Nozzle Gun and a 5 Horsepower or better Booster Pump.    The sales agreement with purchase and delivery  cannot take place until  July 2, 2018.  

GENERAL INFORMATION
Proposals shall be submitted in a sealed envelope with the vendor name, address and phone number.  Proposals received after the stated deadline shall not be accepted.  Proposal packages are to be delivered to: Town of Hartford Attn: Leo Pullar – Town Manager Town of Hartford 171 Bridge Street White River Junction, VT 05001 Clearly marked and sealed envelope “Irrigation” 

For a complete copy of the Request for Proposal, click here.

Publication Date/Time:
5/31/2018 4:25 PM

Closing Date/Time:
6/13/2018 2:00 PM

Contact Person:
Scott Hausler, Director
Hartford Parks & Recreation
Town of Hartford
171 Bridge Street
White River Junction, Vermont 05001
Phone: 802-295-5036
E-mail: shausler@hartford-vt.org

Download Available:
Yes

Business Hours:
8:00 AM-5:00 PM

Fax Number:
802-295-6382
Tree Pruning / Tree Maintenance
Bid Title: Tree Pruning / Tree Maintenance
Category: Parks & Recreation
Status: Closed
Additional Status Information: 2/22/18 Contractor Selected and Bid Awarded

Description:
A full description of the Request for Proposal may be found at https://www.hartford-vt.org/DocumentCenter/View/1147

Publication Date/Time:
1/8/2018 8:00 AM

Closing Date/Time:
2/15/2018 2:00 PM

Submittal Information:
Submit in a sealed envelope, clearly marked with name, address and phone number of consultant.

Contact Person:
Brad Goedkoop, Tree Warden
Town of Hartford
171 Bridge Street
White River Junction, VT 05001
802-295-9908
Email: treewarden@hartford-vt.org

Download Available:
YES

Plan & Spec Available:
https://www.hartford-vt.org/DocumentCenter/View/1147

Business Hours:
8:00 a.m. - 5:00 p.m.

Fax Number:
802-295-6382

Special Requirements:
All proposals must be received no later than 2pm February 15th 2018. Proposals and/or modifications received after this time will not be accepted or reviewed. Facsimile-machine produced proposals will NOT be accepted.

Miscellaneous:
SCHEDULE OF BIDDING
1/8/18 Request for Proposals
1/22/18 Questions to Request for Proposals deadline
2/2/18 Town reply to questions (Addendum to be issued to Contractor)
2/15/18 Sealed Bid Due date (2:00 pm)
2/22/18 Contractor Selected and Bid Award

Related Documents:

  • RFP for Tree Care
Tree Pruning / Tree Maintenance
Bid Title: Tree Pruning / Tree Maintenance
Category: Parks & Recreation
Status: Closed

Description:

1. INTRODUCTION
The Town of Hartford Parks Tree Warden is soliciting proposals to provide tree pruning and maintenance to public owned trees in Hartford, VT.

2. SCOPE OF SERVICES
This proposal is intended to: provide for maintenance tree pruning in the Town of Hartford, VT. The Chosen Contractor shall list prior experience and may be required to provide references demonstrating successful completion of similar work. The Chosen Contractor may be required to demonstrate that he or she consistently performs work using the highest quality of workmanship. The Chosen Contractor may be required to demonstrate that he or she owns or has access to the equipment required to perform this work.

For a complete RFP announcement, click here.https://www.hartford-vt.org/DocumentCenter/View/2428/RFP-2020-Winter-Pruning

Publication Date/Time:
1/20/2020 8:00 AM

Closing Date/Time:
2/7/2020 2:00 PM

Contact Person:
Brad Goedkoop, Tree Warden
Town of Hartford
171 Bridge Street
White River Junction, VT 05001

Download Available:
Yes

Business Hours:
8:00 a.m.-5:00 p.m.

Fax Number:
802-295-6382

Qualifications:
See complete RFP by clicking here.
WABA Chiller Room
Bid Title: WABA Chiller Room
Category: Parks & Recreation
Status: Closed

Description:
INTRODUCTION & SCOPE The Town of Hartford Parks and Recreation Department is requesting pricing to renovate the existing chiller room at the Wendell A. Barwood Arena (WABA).  

Submission Requirements Prices for your proposal must be itemized and individually identified for each of the tasks listed below. The Town reserves the right to select (ala-cart) specific tasks to be completed.  Dates of expected service and completion must be included in your proposal.   Quotes must be sealed and received no later than 2:00pm on May 25, 2018

For a copy of the RFP, click here.

For a copy of additional documents related to the WABA Chiller Room RFP, click here.

GENERAL INFORMATION:

Proposals shall be submitted in a sealed envelope with the vendor name, address and phone number.  Proposals received after the stated deadline shall not be accepted.  Proposal packages are to be delivered to: Town of Hartford Attn: Leo Pullar – Town Manager Town of Hartford 171 Bridge Street White River Junction, VT 05001 Clearly marked WABA CHILLER ROOM

Publication Date/Time:
5/18/2018 8:00 AM

Closing Date/Time:
5/25/2018 2:00 PM

Contact Person:
Dylan Kreis, Superintendent of Parks & Facilities
Hartford Parks & Recreation
Town of Hartford
171 Bridge Street
White River Junction, Vermont 0500
Phone: 802-295-5036
E-mail: dkreis@hartford-vt.org

Download Available:
yes

Plan & Spec Available:
yes

Business Hours:
8:00 a.m. - 5:00 p.m.

Fax Number:
802-295-6382
Request for Proposal 1-One 1.5 cu yd Truck Bed Spreader
 The Town of Hartford Parks & Recreation Department will be receiving sealed bids for the purchase and
installation of one 1.5 cu yd Truck Bed Spreader. Requesting pricing for a stainless-steel hopper as
option 1 and poly hopper as option 2.


Click here for more information
Request for Proposal 1-One 9.5ft V-Plow
The Town of Hartford Parks & Recreation Department will be receiving sealed bids for the purchase and
installation of 1- 9.5ft V Plow as specified below. 

Click Here for more information.

Planning and Development

Police

Executive Search Firm for Hiring of Police Chief
Bid Number: 1
Bid Title: Executive Search Firm for Hiring of Police Chief
Category: Police
Status: Closed

Description:
The Town of Hartford is seeking qualifications from qualified executive search firms to assist the Town Manager in the recruitment and hiring of a Police Chief.

Find the full RFQ here: https://hartford-vt.org/DocumentCenter/View/5346/RFQ-Police-Chief-Search-202175437

Publication Date/Time:
8/13/2021 1:00 PM

Closing Date/Time:
9/25/2021 1:00 PM

Submittal Information:
Please direct submissions to Tracy Yarlott-Davis, Town Manager, at tyarlott-davis@hartford-vt.org

Bid Opening Information:
1pm, Town Manager Office

Contact Person:
Tracy Yarlott-Davis, Town Manager: tyarlott-davis@hartford-vt.org

Business Hours:
8:00 AM - 5:00 PM
Mobile Data Tablets
Bid Number: 001
Bid Title: Mobile Data Tablets
Category: Police
Status: Closed

Description:
The Town of Hartford, Vermont Police Department is requesting proposals for the purchase of mobile data tablets over the next two fiscal budget years. Patrol vehicles will be equipped with a tablet in a versatile mounting system allowing a peripheral keyboard to be positioned in an ergonomically friendly manner while maintaining operator safety. Detectives and administrators will be provided tablets and peripherals only (no vehicle mounts).  The patrol vehicles currently consist of Ford Explorer/utility vehicles and Ford Taurus/sedan vehicles. One patrol commander vehicle may potentially be a Chevrolet Tahoe this budget cycle. Number of patrol vehicle mounted units will be eight (8). Number of non-mounted detective/administrative units will be five (5). Purchase and delivery of the first round cannot take place before July 1, 2019. Purchase and delivery of the second round cannot take place before July 1, 2020.

To see the full bid posting, click here

Publication Date/Time:
6/28/2019 12:00 PM

Closing Date/Time:
7/26/2019 2:00 PM

Contact Person:
Major Braedon Vail, Deputy Chief of Police
Hartford Police Department
Town of Hartford
812 VA Cutoff Road
White River Junction, Vermont 05001
Phone: 802-295-9425
E-mail: bvail@hartford-vt.org

Related Documents:

Request for Design/Build Proposal - Hartford Police Department
Bid Number: RFP Heat Pump System - HPD
Bid Title: Request for Design/Build Proposal - Hartford Police Department
Category: Planning and Development
Status: Closed

Description:
The Town of Hartford is seeking proposals from qualified contractors for heat pump systems at the Hartford Police Department.  Proposals are due on August 5, 2020 at 12:00 PM.  A pre-bid inspection will be held on July 28, 2020 at 12:30 PM.
To view the Request for Proposal (see here)https://www.hartford-vt.org/DocumentCenter/View/4374/Police-Department-Heat-Pump-RFP-FINAL

Publication Date/Time:
6/22/2020 4:30 PM

Publication Information:
Request for Proposal - HPD Heat Pump System

Closing Date/Time:
8/6/2020 5:00 PM

Submittal Information:
Proposals must be received by 12:00 PM on August 5, 2020

Bid Opening Information:
August 5, 2020 @ 12:00 PM

Pre-bid Meeting:
July 28, 2020 @ 12:30

Contact Person:
Geoff Martin, Energy Coordinator
gmartin@hartford-vt.org
802-295-3075

Business Hours:
Mon. - Fri. 8:00 am - 5:00 pm

Fax Number:
802-295-6382

Public Works

2022 Request For Proposals - Greensand Vertical Pressure Water Filter Rehabilitation  (Closed)

The Town of Hartford Public Works Department is requesting proposals for the removal and replacement of the existing media and gravel, along with the removal and replacement of internal structures in two (2) of the six (6) vertical pressure filters at the Wilder Water Treatment Plant located on Cranberry Lane in Wilder VT. Bids must be submitted in a sealed envelope to the Hartford Town Manager’s office, Hartford Town Hall (2nd floor), in a clearly marked envelope “DPW RFP No. 2022-W2 – Greensand Vertical Pressure Water Filter Rehabilitation ” no later than 12:30 pm on 6/24/2022 at which time they will be publicly opened and read aloud. Bid documents are available at the Town of Hartford Public Works Dept., 173 Airport Road, White River Junction, VT 05001.      
 
See Request for Proposal  HERE
Exhibit A   Here
Exhibit B   Here 
Exhibit C   Here   
Addendum No. 1  Here  

2022-2023 Request For Proposals – Lawn Maintenance Services  (Roadside Mowing) (Closed)
The Town of Hartford Public Works Department is requesting proposals for lawn maintenance at several locations in White River Junction, VT. Bids must be submitted in a sealed envelope to the Hartford Town Manager’s office, Hartford Town Hall (2nd floor), in a clearly marked envelope “DPW RFP No. 2022-H4 – Lawn Maintenance Services ” no later than 12:45 pm on 6/24/2022 at which time they will be publicly opened and read aloud. Bid documents are available at the Town of Hartford Public Works Dept., 173 Airport Road, White River Junction, VT 05001.      
 
For details see Request for Proposal HERE
2022-2023 Request For Proposals – Aggregates (Closed)
The Town of Hartford Public Works Department is requesting proposals for the procurement of Aggregates. Bids must be submitted in a sealed envelope to the Hartford Town Manager’s office, Hartford Town Hall (2nd floor), in a clearly marked envelope “DPW RFP No. 2022-H5 – Aggregates ” no later than 1:00 pm on 6/24/2022 at which time they will be publicly opened and read aloud. Bid documents are available at the Town of Hartford Public Works Dept., 173 Airport Road, White River Junction, VT 05001.   

For details see Request for Proposals HERE