Town Clerk's Office

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Dog Licenses

All dogs over the age of 6 months are required by state law to be licensed before April 1 of each year.  To license a dog, you must have a current rabies certificate.

Dog License Fees:

  • $9 spayed/neutered ($11 after April 1)
  • $13 unspayed/unneutered ($17 after April 1)

We accept payment by check/mail order via mail.  We DO NOT ACCEPT CREDIT/DEBIT CARDS. (When Town Hall re-opens, we will accept Cash and in-person dog licensing).
Please contact the clerk's office with any questions at 802-295-2785 or by email at loneil@hartford-vt.org or swest@hartford-vt.org.

Marriage Licenses

MARRIAGE LICENSES CAN ONLY BE ISSUED BETWEEN 8AM AND 4:30PM DUE TO THE NECESSARY PROCESSING TIME.

A Vermont resident being married in Vermont must purchase a marriage license from the Town Clerk of the town he or she resides in. An out-of-state resident may purchase a marriage license from any Vermont Town Clerk. The marriage license may be used on the day it is purchased, and then it is good for 60 days. WE REQUIRE BOTH INDIVIDUALS TO BE PRESENT WHEN APPLYING FOR THE LICENSE.

Both individuals must know their mother's maiden names and the state where each parent was born. If there was a previous marriage/civil union for either individual, they must know the month and year that the previous marriage/civil union ended. If it was within the last 12 months, they must provide documentation of the final date. There are no blood tests required in Vermont. 

Marriage License Fee is $60. We accept Cash, Money Order or LOCAL Checks ONLY. We DO NOT ACCEPT CREDIT/DEBIT CARDS.

Functions of the Town Clerk's Office

Vermont State Statutes set the duties and responsibilities of the Town Clerk's office. The Town Clerk's office is responsible for:

  • Issuing dog licenses
  • Ordering ballots
  • Overseeing elections and counting votes
  • Receiving petitions and verifying legal voters
  • Receiving requests for absentee ballots and sending absentee ballots
  • Recording and maintaining all:
    • Deeds
    • Mortgages
    • Permits
    • Vital records
  • Temporary motor vehicle renewals
  • Town and school meeting minutes 2011
  • Updating and maintaining the voter checklist

Recording

  • Discharges
  • Easement deeds
  • Mobile home bills of sale
  • Mortgage deeds
  • Partial releases
  • Property transfer tax returns
  • Quitclaim deeds
  • Tax collector reports of sales
  • Warranty deeds

Vital Statistics

  • Birth Certificates, 1857 - to date
  • Death Certificates, 1857 - to date
  • Marriage Certificates, 1857 - to date

Motor Vehicle Registration

The Town Clerk's Office provides temporary motor vehicle registration renewals if you have the renewal from the state and it was issued in the current month or 2 previous months. You must have a check or money order made out to the state for the amount of the registration (the state will not accept cash.) There is a $3 processing fee for the town, which can be paid in a separate check or in cash.

Contact Us

Lisa O'Neil
Town Clerk
Email

Town Clerk's Office
Hartford Municipal Building
171 Bridge Street
White River Junction, VT 05001
Phone: 802-295-2785

Staff Directory

Town Clerk Resources

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Document Center

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Election Results8 documents

  • Results - Primary Ballot 08-09-2016 Windsor 4-2
  • Results - Primary Ballot 08-09-2016 Windsor 4-1
  • 2016 Results - Annual School District Meeting - March 1 2016
  • 2016 Results - Presidential Primary - March 1 2016
  • 2016 Results - Annual Town Meeting - March 1 2016
  • 2015 Results - Annual Town Meeting March 3rd 2015
  • 2015 Results - Annual School District Meeting March 3rd 2015
  • March 6, 2012, Official Ballot Annual Town Meeting (PDF).pdf